Most people don’t think twice about it. They place an order and a package arrives on their doorstep in a day or two, sometimes less; or they head to their local box store and pick up just what they need.
This scenario is becoming so ordinary for consumers that it’s easy to forget the hands that scan, stock, pick, and sort our goods in warehouses across the world. In this new era of immediate product gratification, are warehouse workers able to do their jobs safely?
Warehouses across the country are facing new and unusual safety challenges — but warehouse safety programs are not keeping up the pace, as indicated by elevated injury and fatality statistics.
To make matters worse, companies struggling to keep up with e-commerce giants often make sweeping changes and expect safety processes to catch up. But if a company doesn’t have a safe warehouse, they are in danger of losing good-quality workers, facing large lawsuits and fines, and losing their customer base.
In this guide, we’ll look at practical ways to prioritize and improve your warehouse safety program.
The reasons for the drop in safety at warehouses are many, but a low unemployment rate and lack of properly-trained workers are two examples. Other challenges include workflow and workload changes, worker engagement, and injuries and fatalities, whether from unsafe working conditions, human error or other reasons.
Warehouse Injuries and Fatalities
Annual warehouse injury and fatality rates are rising, which is a disturbing trend. According to the U.S. Bureau of Labor Statistics, over 683,000 employees work in some type of warehouse setting. These roles include everything from truck and tractor operators to material movers to order fillers. In 2015, 11 workers were killed; in 2016, 16 warehouse workers died from injuries sustained on the job.
In 2019, the transportation and warehousing worker injury rate was 4.4 per 100 full-time workers. The sector has the second-highest rate of recordable cases in private industry after agriculture, forestry, fishing and hunting. There were also 914 fatal occupational industries in transportation and warehousing in 2019, and trucking accounted for 617. In 2015, there 765 fatalities in the sector, which presents a worrying trend.
While injuries and fatalities can still occur with properly trained and highly qualified workers, they tend to happen in lower numbers. Like many other service and trade industries, warehouse jobs are plentiful but the workforce to fill those spots is slim. The shortage of experienced workers across supply chains leads to higher rates of accidents, injuries, and fatalities.
The talent shortage is the product of several factors. First, Baby Boomers are retiring at high rates, and companies don’t have the managers needed to replace them. Additionally fewer high school graduates and college-educated workers choose warehousing and transportation as a long-term career, which means there are entry-level applicants but a shortage of middle management.
Cost-cutting measures also play a role. The physical demands of warehousing, coupled with relatively low wages and job security at some companies results in higher turnover throughout the year. And due to seasonal changes in workload, warehousing employs more temporary, contract, and aging workers than industries like manufacturing. Plus, companies reduce headcount and cut training programs during times of downturn, which further shrinks their talent pools.
The e-Commerce Boom
The talent shortage is a crucial problem that grows year on year. The growth of e-commerce saw a request for an additional 452,000 warehouse workers in 2018-19. And it’s likely the COVID-19 pandemic and the shift in online shopping trends will mean even bigger numbers for 2021-22.
As e-commerce continues to explode, business slowdowns and lay-offs at brick and mortar retailers impact worker safety. As more and more people turn to the Internet for their shopping needs, brick and mortar stores struggle to keep up. These businesses often have to lay off workers in all shifts, which can be an especially dangerous proposition when it comes to backroom, stock, and warehouse workers.
Without enough stock and warehouse workers, backrooms and warehouses fill up with boxes of merchandise, creating hazardous working conditions ripe for injuries.
In a 2019 article, Business Insider explored the numerous overnight stock and backroom shift cuts at Target stores across the United States. Target employees expressed concerns that these cuts have led to more injuries for workers on the job.
In Idaho, OSHA cited four Dollar Tree Stores for storage and walkway violations leading to over $800,000 in fines. Brick and mortar stores aren’t the only ones facing possible fines and allegedly exposing employees to dangerous conditions.
According to a 2018 article on Patch.com, Amazon warehouses are fraught with unsafe conditions, including grueling schedules, unrealistic goals, and dangerous procedures.
Constant Workflow and Workload Changes
Even under safe conditions, working in a warehouse can still be hard work. Workers are constantly on their feet, walking, bending, lifting and working; making it a physically demanding job. The workload needs in a warehouse are also dynamic, changing from day-to-day and even from hour-to-hour.
Environmental factors such as high or low temperatures, noise levels, and poor lighting also affect workers’ health and safety in warehouses. These ever-changing conditions, if not properly managed, can have a negative impact on safety.
2020 OSHA Warehouse Citations
In the last few years, OSHA has seen an uptick in violations, especially those violations that incur six-figure fines. In 2020, general warehousing and storage facilities received 300 federal OSHA citations for:
Powered industrial trucks – $296,349 in fines
Handling materials – general – $120,300 in fines
Maintenance, safeguards, and operational features for exit routes – $32,149 in fines
General – $44,170 in fines
Hazard communication – $26,319 in fines
The control of hazardous energy (LOTO) – $91,658 in fines
Wiring methods, components, and equipment for general use – $22,254 in fines
Setting common warehouse safety standards that can be applied across the board is one way to improve working conditions. Currently, a patchwork of General Industry Standards governs safety in the warehouse environment, but not all hazards, such as Heat Illness and Ergonomic hazards are contained in a current standard that is enforceable in the Warehouse industry.
OSHA’s Role in Warehouse Safety
To help facilitate worker safety in warehouses, the Occupational Safety and Health Administration offers a brochure on safety, Worker Safety Series: Warehousing. This publication covers the most common hazards in a warehouse setting. It covers specific areas of the warehouse, from the docks to the conveyors, providing tips on reducing hazards in those areas. The brochure also contains Think Safety Checklists covering:
General Safety: dock areas, floors and other areas, ventilation systems, and employee procedures
Materials Handling: any loose and unboxed materials, storage areas, proper lifting techniques
Hazard Communication: hazardous materials trainings, procedures and documentation
Forklift: training and maintenance
Other helpful resources on safety from OSHA include:
OSHA recognizes 10 warehouse standards when assessing properties and companies for safety. These safety standards include:
Electrical, wiring methods
Electrical, system design
Guarding floor & wall openings and holes
Mechanical power transmission
Portable fire extinguishers
PPE Required in a Warehouse
OSHA requires employers to provide all employees in a warehouse with the appropriate PPE (Personal Protective Equipment). Employers looking for a comprehensive guide to PPE can utilize OSHA’s Personal Protective Equipment brochure. OSHA requires employers to perform continuous hazard assessments to determine what types of PPE is needed. Each employer is also responsible for:
Providing needed PPE for employees
Training employees on proper use and care of PPE
Maintaining PPE and replacing as needed
The onus for proper PPE use doesn’t just fall on the employer. Employees must properly wear PPE, attend training sessions, care for, clean and properly store PPE and inform supervisors when PPE needs to be replaced or repaired. Common types of PPE used in a warehouse include:
Safety glasses or goggles
Safety boots with steel toe caps
Mandatory Safety Signage
Each warehouse is also required to post mandatory safety signage. All of OSHA’s signage guidelines are found in 29 CFR 1910.145. The signage guidelines tell employers what types of signage is needed, where it should be placed and exactly what it should look like.
Safety signs in warehouses fall into several different categories: notice, general safety, admittance, fire safety, and non-hazard. Within these categories, signs should have one of three levels of classification.
Danger signs alert to the most serious of hazards. Warning signs show areas that could be hazardous but do not need as much caution as danger areas. Finally, caution signs highlight areas that could cause minor injuries or damage but should still be taken seriously.
Here are some helpful resources to help determine what signage is needed for your warehouses:
Other OSHA requirements include mandatory training for employees. Training requirements for general industry, maritime, construction, agriculture and federal employee programs are laid out in OSHA’s Training Requirements in OSHA Standards booklet. Companies should consult the booklet to see which requirements apply to their warehouses and overall business. For additional training, employers can utilize OTI Education Centers. These nonprofit organizations are authorized by OSHA to provide occupational safety and health training to workers, supervisors and employers. OSHA also offers educational materials to supplement training, including:
Warehouse safety starts with a solid management plan that includes training, regular meetings with employees and strategies for safety.
How to Train Employees in Warehouse Safety
As mentioned before, well-trained and qualified workers are safer workers. While an employer cannot control the type of training an employee brings to the job, they can be sure that any continuing training is applicable, useful and comprehensive. It’s particularly important with today’s multi-ethnic workforce to provide training in the primary languages spoken by the workers.
When evaluating and considering which training programs to offer employees, look for programs that apply to all workers, as well as those that will help more specific warehouse roles. Everyone should learn proper procedures for hazardous material spills, while only certain workers who operate the forklift would need detailed forklift operation training.
OSHA’s Hazard Identification Training Tool helps companies identify hazards in their own warehouses. Using this information, employers can then develop and find training programs to match where it is most needed.
Test employees with pop quizzes to see what information the employees have mastered and what needs more review.
Warehouse Safety Meeting Topics
An extension of training, regularly scheduled meetings are integral to keeping safety at the forefront of employees’ minds.
Warehouse safety topics to cover:
Charging stations for equipment
Fire safety and evacuation plans
Heat illness prevention
The above safety meetings are available as free templates in Safesite. To access them, create a free account or download the Safesite app on Android or iOS. Then, search the meeting template library to find the one you want. Next, edit it to fit the needs of your organization. Finally, conduct your meeting, take attendance, and log your meeting — all using your mobile device.
Warehouse Safety Checklists
Keeping all the safety requirements straight can be a daunting task. Use checklists to ensure nothing slips through the cracks. Here are a few examples from our article on essential warehouse checklists:
Walkthrough: Meant to be checked once a month, this list covers general warehouse areas, interior and exterior docks, equipment, sanitation, and general safety.
Forklifts: Because forklifts are part of a warehouse worker’s daily job, it’s important they are well-maintained and workers receive proper training. Parts of this checklist can be used daily.
Ergonomics: Protect your employee’s bodies by assuring that they use proper ergonomics during their daily duties.
Each of these checklists is available as a template in Safesite. To access them, create a free account or download the Safesite app on Android or iOS. Then, search the template library to find the checklist you want. Next, edit it to fit the needs of your organization or use the checklist as-is and immediately conduct an inspection with your mobile device.
Standard Operating Procedures
Every warehouse safety plan should also include Standard Operating Procedures. These SOPs outline in detail how to perform various warehouse jobs and duties, so that everyone who needs to do those can follow the same protocols. SOPs should incorporate safety checklists, everything covered in training and emergency procedures.
Safety Observations, Inspections, and Audits
With over 7 million workplaces under its jurisdiction, OSHA does not have the capacity to inspect all workplaces unless a report of unsafe conditions or illness/injury occurs.
Avoid OSHA inspections by remaining in compliance. Warehouse owners and managers should conduct their own audits and inspections. Basic high-level inspections should be done daily or weekly, while a detailed audit should be done at least once a year.
Warehouse Management Solutions for Safety Challenges
All these tips and resources are helpful for general safety concerns in a warehouse. What do you do with special situations or when especially tough problems arise?
Behavior-Based Warehouse Safety Program
A relatively new concept in the safety and risk management sphere, Behavior-Based Safety programs start by changing behaviors to increase safety. These programs are a collaboration between employer and employee and require cooperation on both sides.
With BBS, employees are observed in various work situations. Employers then use that data to determine ways they should train employees to react, behave or act differently in a safety situation.
Work with HR to Develop Safety-Related Policies
Work with your human resources department to develop policies, expectations, and accountability plans related to safety behavior. Work safe behavior into your job descriptions and leadership development plans.
Create a Positive Safety Culture
Safety in the workplace should also be part of the company’s culture. From the top managers down to the employees, everyone needs to buy into an atmosphere of safety. Here are several ways companies can create a positive safety culture:
Communicate, Communicate, Communicate
Always keep the lines of communication open between management and employees, among co-workers and from the company to the public. This transparent atmosphere assures that everyone is on the same page safety-wise and can move toward common goals. Open communication also assures that when problems do arise, they can be solved quickly and efficiently.
Talk about safety at every company meeting, mention it in employee newsletters and other publications and provide plenty of opportunities for training. When communication is encouraged and expected, it allows for better accountability across the board.
Care About Worker Wellbeing
Developing safe workers and a safe work environment starts with management and top leaders caring for their workers and their wellbeing. This begins from the time a manager hires an employee and continues throughout that employee’s time with the company.
When an employee feels like those in management roles actually care about them, they often perform better with better output. Employees who feel valued at work also tend to remain loyal to that employer.
Pay Attention to Risky Behaviors
Even if it’s done in jest or a joking manner, risky behaviors are a red flag for other unsafe actions. If an employer sees workers engaging in horseplay, pranking, teasing and/or bullying, they should address the situation. These types of actions can lead to more serious unsafe behaviors and disregard your culture of safety.
Positive reinforcement is another effective way to encourage safety in the workplace. Industry Week offers several easy ways to reward safety including:
Setting both long-term and short-term goals that are reasonable and attainable. Some examples include “lowering the minor injury rate by 10% for next year” and “100% attendance at the next safety meeting”.
Combine different types of programs, using recognition rewards along with monetary and merchandise rewards.
Recognize workers’ efforts publicly and often. Seeing their co-workers working hard and getting rewarded for it can motivate other employees. Recognizing positive behaviors also reinforces your culture of safety.
Give out frequent, small rewards rather than just a few big rewards. This keeps the rewards attainable to more people and makes workers more likely to want to earn them.
Invest in Leadership Development
A company can assure their culture of safety continues by raising up leaders well versed in those ideas and beliefs. Company leaders should invest in leadership development programs to raise up the next generation of leaders in the company.
Even if those workers don’t move into higher roles in the company, leadership development gives them a sense of ownership in the company, making them more likely to work hard and be loyal. When company leaders lead by example, this helps employees understand the importance of safety and why the company places it in such a high category.
Creating a safe and productive warehouse setting starts with a culture of safety. This culture should be reinforced by the managers at all levels, especially executives and owners.
Creating a safe working environment begins with a safety plan that covers all parts of the warehouse and applies to all employees. Owners and managers should expect to put resources of time and money toward safety and willingly build these costs into the overall budget.
Employers should always remember that safe employees are more productive and more likely to remain loyal to the company. If employers take care of their employees, their employees will take care of their jobs.
David Paoletta, MS, MBA, CSP, CUSP, is a research analyst and subject matter expert for Safesite, a safety management software company based in San Francisco, CA. He is also a principal consultant with New Dimensions in Safety in Alameda, CA. David has extensive utility field safety experience with PG&E and PNM New Mexico. He is a Past NM ASSE SPY Award winner and a Past President of the San Francisco Chapter ASSE.
The safety resources on this website (including blog articles, templates, checklists, safety meetings, and any other resource) are based on general best practices and should not be relied on as a sole source of guidance for your specific company and work situation. Always seek competent professional advice and abide by the regulatory standards in your operating location(s). Safesite Solutions, Inc. disclaims all liability (except for any liability which by law cannot be excluded) for any error, inaccuracy, or omission from the information contained in the resources hosted on this website and any loss or damage suffered by any person directly or indirectly through relying on this information.